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What to send with AI work so every figure can be checked
AI work can be checked against itself: its totals, its formulas, the figures that follow from one another. But a figure that’s wrong in a way that adds up can only be caught against the documents it came from. Here’s what to keep beside it.
The short version. Send what you gave the AI. If you pasted it, send the document you pasted it from.
Bank statement work
The statements themselves, as the bank sends them: PDFs, scans, photos or the bank’s own Excel or CSV download. For a bank reconciliation, the statement for the month.
Invoices and receipts
The invoices and receipts, every page, as PDFs, scans or photos.
Leases and rent rolls
Each lease with every amendment. A rent roll is checked row by row against its own lease, so a missing amendment can make a right row look wrong.
A T-12
Twelve months of the property’s bank statements, and the check register if checks are paid from the account.
Takeoffs
The drawings, as PDFs or as DWG or DXF files, every sheet the takeoff covers.
Schedules and statements
For a WIP schedule, the contracts, change orders, job cost reports and billings. For financial statements, a budget or a payroll register, the reports or records they were made from, if you have them.
Summaries and translations
The documents the summary covers, or the original of the translation.
Nothing to send?
Some work can be checked on its own: journal entries, a trial balance, an aging, a loan schedule, charts. Their arithmetic and formulas are checked either way, but a figure can only be found in a document you send.